ScanSoft Presents Back To Work Office Productivity Action Plan
organisations can make this the most productive quarter ever, by following
ScanSoft’s five tips
LONDON, United Kingdom, 07 September 2005 Changes in employees’ working
practises can translate into significant gains in personal and office productivity – as
well as making jobs easier and promoting better business results, according
to ScanSoft, Inc. (Nasdaq: SSFT), a global leader in speech and imaging solutions.
As the nation’s workforce return from the summer holidays, ScanSoft advises
companies and their employees to follow its Productivity Action Plan to drive
productivity in the office this quarter. Below are five Productivity Action
Plan steps that employers and employees can take now:
- 1. Clear your desk of clutter. If there’s an item on your desk that has
not been used for a month, it can be considered clutter. Clear it off the desk,
recycle it or throw it away – it’s clearly not needed. Use document
conversion technology, such as ScanSoft’s PDF Converter®, PaperPort® or
OmniPage®, to convert mountains of paper piles to digital files. Stored
that way, miscellaneous clippings, reports, presentations and memos are easier
to file, quicker to locate, and take up less space and less time when searching
for them. A clear desk is a productive desk!
- 2. Work in blocks. Allocate time slots to make, receive and reply to phone
calls, and leave desktop handsets on voice mail for the rest of the time. Allocate
similar slots for drafting, sending and replying to emails. Being disciplined
with phone and email communication will prevent other priority tasks that need
to be completed from being interrupted. For more advice on how to use your time
at work even more effectively, consider attending a time management course.
More information about effective time management can be found at: http://www.tsuccess.dircon.co.uk/timemanagementtips.htm
- 3. Consider how to control document costs. The money spent on document handling
can be a considerable – and hidden - drain on an organisation’s
profitability. Each year, organisations waste money on ineffectively managed
documents. Save time – and money – by unlocking the data that’s
trapped within increasingly common PDF file format documents by using ScanSoft’s
PDF Converter. Costing only a fraction of the price of Adobe Acrobat, the latest
version of PDF Converter enables business users to save both time and money
by providing cost effective and easy access to data that’s locked within
PDF files without having to retype it – thereby negating the risk of costly
typing errors, and an average of £200 in labour.
- 4. Consider using voice recognition technology. An effective and reliable alternative
to the keyboard and mouse for entering data, desktop-based voice recognition
technology – such as ScanSoft’s Dragon NaturallySpeaking® 8
software - enables users to dictate at up to 160 words per minute, far more
than they can type. This can lead to an immediate improvement in worker productivity.
Voice recognition technology can also be used by people with upper-body mobility
issues, as it enables them to interface with their PC without having to worry
about using the mouse or keyboard. This ensures that they can be just as productive
at the desktop, as their colleagues. Critically, in the long term, the technology
could also help to reduce the risk of suffering from a desktop workspace-related
Repetitive Strain Injury (RSI); with an aging workforce working longer hours,
employers should be wary of their legal obligations to their employers under
health and safety regulations. More details on how to avoid RSI injuries at
the desktop can be found at www.scansoft.co.uk.
- 5. Clean up your Intranet. If a company’s employees need to access the
intranet regularly, look at it critically and ask employees’ opinions
on how it might be improved to help them access the data and materials they
need more quickly. Ensure that the data and information is correct and current,
and that if they can’t find what they’re looking for, there’s
access to alternative resources that might contain the material they need. Using
ScanSoft’s OmniPage, PaperPort and PDF Converter 3, makes it easy to store
and file documents and organise them logically, so that those who have the authority
to access to the intranet can quickly and easily locate the files or information
that they need.
Steven Steenhaut, Marketing Manager International from ScanSoft said: “Most
employees are now coming back from their summer holidays recharged and refreshed,
and are ready to take on the next quarter’s new challenges. By taking
some simple measures, this fresh enthusiasm can be channelled in such a way
as to help make them even more productive and efficient in the work place, while
delivering better results and improved performance for their employers.”
He added: “By combining good desktop practise with technology from ScanSoft,
employees can boost their professional efficiency and, in turn, can contribute
to making this quarter the most productive ever for their employers.”
All organisations and professionals can save time and remove the barriers to
personal productivity by using ScanSoft's award-winning desktop applications,
including; Dragon NaturallySpeaking 8, PDF Converter, OmniPage and PaperPort.
Over 10 million customers - and numerous industry awards – validate the
quality and performance of ScanSoft's personal and professional productivity
applications. From desktop scanning, OCR/PDF conversion and personal document
management, to eForms, speech recognition and dictation, ScanSoft's products
are proven to save users both time and money.
About ScanSoft Inc.
ScanSoft, Inc. (Nasdaq: SSFT) is a leading supplier of imaging, speech and language
solutions that are used to automate a wide range of manual processes – saving
time, increasing worker productivity and improving customer service. For more
information regarding ScanSoft® products and technologies, please visit
www.scansoft.co.uk
Trademark reference: ScanSoft, the ScanSoft logo are registered trademarks
or trademarks of ScanSoft Inc. in the United States and other countries. All
other company names or product names referenced herein may be trademarks of
their respective owners.
The statements in this press release that relate to future plans, events or
performance are forward-looking statements that involve risks and uncertainties,
including risks associated with market trends, competitive factors, and other
risks identified in ScanSoft’s SEC filings. Actual results, events and
performance may differ materially. Readers are cautioned not to put undue reliance
on these forward-looking statements that speak only as of the date hereof.
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